Registration and Enrollment Procedures for Continuing Old Students | Junior High School - Lyceum of the Philippines University Cavite

Lyceum of the Philippines University – Cavite

Enrollment Procedures for Continuing Old Students
Junior/Senior High School
First Semester, Academic Year 2023-2024

REGULAR STUDENTS

ENROLLMENT PERIOD	JUNIOR HIGH SCHOOL
July 27 to 28, 2023 July 31 to August 1, 2023	Grade 8 (Transferee and Old Student)
August 2 to 4, 2023 August 7, 2023	Grade 9 (Transferee and Old Student)
August 8 to 11, 2023	Grade 10 (Transferee and Old Student)

ENROLLMENT PERIOD	GRADE 12 – SENIOR HIGH SCHOOL
July 27 to 28, 2023 July 31, 2023	AT-STEM
August 1 to 2, 2023	AT-ABM AT-GAS
August 3, 2023	ADT
August 4, 2023	AT-HUMSS
August 7, 2023	TVL-HEH TVL-HECA
August 8, 2023	TVL-HET TVL-ICT

TRANSFEREE & IRREGULAR STUDENTS (WITH BACK SUBJECTS)

ENROLLMENT PERIOD	GRADE 12 – SENIOR HIGH SCHOOL
August 9 to 10, 2023	AT-STEM
August 11, 2023	AT-ABM AT-GAS AT-ADT AT-HUMSS
August 14, 2023	TVL- HET TVL- HEH TVL- HECA TVL- ICT

LATE ENROLLEES
August 15, 2023 and August 22 to 25, 2023

START OF CLASSES
August 22, 2023

STEP 1. REGISTRATION AND ASSESSMENT

A. Junior High School

Kindly proceed at the Registrar’s Office, Window 5 for the enlistment of your class schedule.

ENLISTMENT REQUIREMENTS:

Bring and submit your previous Original Report Card to the registrar’s office – Window 5.

For returning students who stopped for one (1) academic year, please submit your approved Re-admission form along with your previous original report card to the registrar’s office – Window 5.

B. Senior High School

ENLISTMENT REQUIREMENTS:

Download the Curriculum Outline corresponding to your Track/Strand as a reference for enlisting your Grade 12 subjects for the First Semester A.Y. 2023-2024.
- Downloadable Curriculum Outline:
- Bring and submit your previous Original Report Card to the assigned Enrolment Adviser/Facilitator
- For returning students who stopped for one (1) academic year, please submit your approved Re-admission form along with your previous original report card to the assigned Enrolment Adviser/Facilitator
Proceed to room J308 for advising and enlistment of subjects/schedule.
To access the “Student Access Module,” log in by entering your Username (Student No.), Birthdate, and corresponding Password. In case you forgot your password, click on “Forgot your password?” for assistance.
Click the “Registration Tab”.
- Select your preferred section from the dropdown and ensure that all your subjects are in the same block/section name as shown in the sample photo below.
- To select your subjects, click on each subject one by one, and the circle beside each subject must turn green once selected.
Before completing the registration, ensure that all the selected subjects match the list of subjects reflected in the curriculum outline, and verify that your schedules are accurate. Please double-check everything, as changes cannot be made once the registration process is finalized
- After verifying all the details and ensuring that everything is correct, click the “Assess” button to finalize your registration.
- Once finalized, click the “Save” button to save your registration.
- Click the “printer-friendly” option to generate an unofficial copy of enrolment assessment form for your payment reference.

STEP 2. PAYMENT OF FEES

Pay the assessed fees. Please see payment instructions

STEP 3. ENROLMENT VERIFICATION

To access your “Statement of Account/Official Enrolment Assessment Form,” log in to the “Student Access Module.” Then, navigate to the “Account Tab” and click on the “First Semester A.Y. 2023-2024” to view and print the document for your reference.
Please be aware that once officially enrolled, the REGISTERED SUBJECTS in the REGISTRATION TAB will no longer be accessible. To view the subjects you have enrolled in, you can click on the “EAF” (Enrolment Assessment Form) in the Account Tab.

OTHER PROCESSES (ONSITE Application)

PROCESS	APPLICATION PERIOD
WITHDRAWAL OF SUBJECT/S Withdrawal of subjects either part of load or entire load BEFORE the opening of classes.	July 27 to August 15, 2023
DROPPING OF SUBJECT/S Dropping of subjects either part of load or entire load AFTER classes starts.	August 22 to September 5, 2023 (With Adjustment) September 6 to October 27, 2023 (Without Adjustment)

APPLICATION ATTACHMENTS:
– Letter from student’s parent or guardian stating the reason for withdrawal/dropping of subjects addressed to the Registrar’s Office along with supporting documents such as certifications or records (e.g., medical certificate for medical reasons)
– Photocopy of valid ID from parent/guardian.
– To be submitted to the Registrar’s Office for screening of application.
(Monday to Friday, 8:00 AM to 4:00 PM)

PERMIT TO CHANGE STRAND/TRACK/ GROUP OF SPECIALIZATIONS Applicable to students who wants to shift from one program to another. – Must be cleared from all accountabilities. – Must be applied BEFORE the student enrolls. – Coordinate with International School Department for approval of your request and kindly look *for Ms. Lalaine B. Cazar (SHS Coordinator).* – Provide a request letter addressed to the Headmaster of the International School, stating your reason for wanting to change your current strand/track/group of specializations. – Fill-out and sign the *UNDERTAKING TO CHANGE STRAND/TRACK/ GROUP OF SPECIALIZATIONS (to be provided by the International School Department)* – After receiving approval from International School Department, you must submit your signed Undertaking to change strand and the request letter to the Registrar’s Office – Window 5 for evaluation. – Registrar Evaluator will then issue a “Shifting Form” and “Payment Slip” for processing fee. – Submit your approved/signed Shifting Form and receipt to the Registrar’s Office – Window 5 for final approval. – Registrar Evaluator will then process your application to change your current strand/track/group of specializations through AIMS Portal. – You may now proceed to your assigned enlistment room for registration of your enrollment.	July 27 to September 5, 2023
READMISSION Applicable to returning students who stopped for at least one semester/academic year. – Must be applied BEFORE the student enrolls. – Secure form from the Registrar’s Office – Window 5 for evaluation of your records. – Submit your approved/signed Re-admission form to the Registrar’s Office – Window 5 for final approval. – Registrar Evaluator will then process your Re-admission form. – You may now proceed to your assigned enlistment room for registration of your enrollment.	July 27 to August 25, 2023
ADDING/OVERLOAD OF SUBJECT(S) Applicable for students who wants to retake their back subject(s) in addition to their regular load. Maximum of two (2) subjects only. – Must be applied BEFORE the student enrolls. – Proceed to your assigned enlistment room for registration of your regular load for this semester. – Once registered, you may now coordinate with the International School Department for the approval of your request, and kindly look for *Ms. Lalaine B. Cazar (SHS Coordinator).* – Provide a request letter addressed to the Headmaster of the International School, indicating the subject(s) and stating your reason for wanting to file for an overload/adding of subject(s) this semester. The student and the parent/guardian must sign the letter. – Fill-out and sign the *UNDERTAKING TO TAKE ADDITIONAL/OVERLOAD OF SUBJECTS (to be provided by the International School Department)* – After receiving approval from International School Department, you must submit your signed Undertaking to take additional/overload of subjects and the request letter to the Registrar’s Office – Window 5 for evaluation and final approval. – Registrar Evaluator will then process your application for overload. – The additional payment for your added/overload subject(s) will be reflected on your account once adjusted by the accounting department.	July 27 to August 29, 2023
CHANGING OF SUBJECT/S Applicable for students who wants to add subject(s) based on the allowable number of subjects required in the curriculum or change a particular subject/schedule for conflict/dissolved classes. – Secure form from the Registrar’s Office – Window 5 for evaluation of your application. – Accomplished and submit your approved changing form to the Registrar’s Office – Window 5 for final approval. – Registrar Evaluator will then process your application.	August 31, 2023
REQUEST TO TAKE CO-REQUISITE SUBJECTS – Must be applied BEFORE the student enrolls. – Proceed to your assigned enlistment room for registration of your regular load for this semester. – Once registered, you may now coordinate with the International School Department for the approval of your request, and kindly look for *Ms. Lalaine B. Cazar (SHS Coordinator).* – Provide a request letter address to the Headmaster, International School stating the subjects you want to take as co-requisites. *(e.g., Pre-Calculus and Basic Calculus)* – Fill-out and sign the *UNDERTAKING TO TAKE CO-REQUISITE SUBJECTS (to be provided by the International School Department)* – Once approved, your signed Undertaking to take Co-requisite subjects and letter to take co-requisite must submit to the Registrar’s Office – Window 5 for evaluation and final approval. – Registrar Evaluator will then add the co-requisite subject on your registration. The additional payment for your added subject(s) will be reflected on your account once adjusted by the accounting department.	July 27 to August 15, 2023
REQUEST TO FILE PETITION SUBJECT(S) This is applicable for students who want and are willing to file a petition for subjects that are not offered during the regular semester. Petition policy must apply. – Proceed to your assigned enlistment room for registration of your regular load for this semester. – Secure a copy of the “Tentative computation fee of the subject(s) that you want to petition” from the Accounting Office – Window 6. – Once registered, you may now coordinate with the International School Department for the approval of your request, and kindly look for *Ms. Lalaine B. Cazar (SHS Coordinator).* – Provide a request letter addressed to the Headmaster of the International School, indicating the subject(s) and stating your reason for wanting to file for petition of subject(s) this semester. The student and the parent/guardian must sign the letter. – Fill-out and sign the PERMIT TO TAKE PETITION SUBJECT(S) and UNDERTAKING TO TAKE PETITION SUBJECT(S) (to be provided by the International School Department) – Once approved, your signed Permit and Undertaking to take petition subjects will be endorse by the International School Department to the Registrar’s Office – Window 5 for evaluation and final approval. – Registrar Evaluator will then process your request and endorse your approved petition form to the Accounting Department for necessary adjustments on your tuition fee. The additional payment for your petitioned subject(s) will be reflected on your account once adjusted by the accounting department.	July 27 to August 15, 2023

INSTRUCTIONS
1. Print and fill-out the form completely. 2. Proceed to respective units/department/colleges concerned for interview and signature. 3. Please note that only those fully accomplished form will be accepted for processing.