Guidelines for the Completion of Requirements to Remove the “Inc” Mark Incurred During Second Semester, S.Y. 2019-2020
Explanatory Note:
The LPU IS Academic Continuity Plan, issued last April 31, 2020, allowed the inclusion of the rating “Incomplete” (INC) as a grade for Junior High School and Senior High School students who will not be able to complete the requirements for the second semester of SY 2019-2020 on or before June 5, 2020. In addition, the same continuity plan clarified that “A rating of INC is NOT a failing grade. Students with a grade of INC for the second semester of SY 2019-2020 will be allowed to complete academic requirements following the Completion Policy of the University until the end of the second semester of SY 2020-2021.” In addition, “Grade 10 and Grade 12 students who are potential candidates for completion or graduation respectively are highly encouraged to complete the requirements on or before June 5, 2020.”
Last June 1, 2020, a set of guidelines was issued to students through their respective class advisers indicating that “The students concerned may file a request for the completion of requirements starting July 13, 2020, Monday until May 28, 2021, Friday, i.e. the last day after the end of SY 2019-2020 until last school day of SY 2020-2021.”
However, in order to give further consideration to our students, especially possible candidates for Junior High School (JHS) completion or Senior High School (SHS) graduation, we offer the following updated guidelines and procedures.
Guidelines
- Students who have incurred a mark of “INC” (Incomplete) for the second semester of SY 2019-2020 may request for the completion of requirements starting June 22, 2020, Monday until May 28, 2021, Friday.
- Grade 10 and Grade 12 students (who are possible candidates for completion or graduation respectively) must submit complete requirements (i.e. until step 4 in the procedure below) for all their enrolled subjects not later than 5:00pm of July 10, 2020, Friday for them to be included in the online completion/graduation ceremonies. For this purpose, no extension of the deadline will be allowed for any reason.
- Upon effecting the change of the grade from INC to a passing numerical grade,
- Students who will qualify for any academic awards will still receive the corresponding awards (subject to review of discipline records)
- Students may be promoted to the next grade/year level provided that the students received a passing grade for the whole AY 2019-2020
- The use of the rating INC will be applied only to the second semester of SY 2019-2020 due to situations caused by the COVID-19 pandemic and the implementation of the community quarantine experienced in the middle of the said learning period. The standard grading system will be applied again from the first semester of SY 2020-2021 onwards.
Procedures
A. Academic Load/Subject
| Responsibility | Procedures |
|---|---|
| Student | 1. Submits the request to the International School email (cav-is@lpu.edu.ph). The subject of the email must be “COMPLETION SY 2019-2020”. The email must contain: – Scanned/photograph of the letter from parent/guardian indicating the reason why the student was not able to comply with the requirement/s before June 5, 2020. – Scanned copy of any one (1) valid ID of the parent/guardian. |
| International School (IS) | 2. Reviews the request submitted by the student. 3. Informs the student of instructions to complete the requirement/s per subject. |
| Student | 4. Submits the complete requirements per subject. (Note: Student are required to complete ALL the missed requirements per subject before submitting online.) |
| International School (IS) | 5. Reviews submitted requirements by the student. 6. Informs the student through email if correct and complete requirements were received per subject. 7. Accomplishes the completion form for the student. 8. Forwards the completion form to the EDO. |
| Executive Director’s Office (EDO) | 9. Signs the completion form forwarded by the IS. 10. Forwards the completion form to the SRMD. |
| Student Records Management Department (SRMD) | 11. Encodes the corresponding grades. 12. Files the completion form. |
B. Work Immersion/Practicum
| Responsibility | Procedures |
|---|---|
| Student | 1. Submits the request to the International School email (cvt-ccsir@lpu.edu.ph). The subject of the email must be “COMPLETION SY 2019-2020”. The email must contain: – Scanned/photograph of the letter from parent/guardian indicating the reason why the student was not able to comply with the requirement/s before June 5, 2020. – Scanned copy of any one (1) valid ID of the parent/guardian. |
| Global Relations and Partnerships (GRP) | 2. Reviews the request submitted by the student. 3. Informs the student of instructions to complete the requirement/s per subject. |
| Student | 4. Submits the complete requirements per subject. (Note: Student are required to complete ALL the missed requirements per subject before submitting online.) |
| Global Relations and Partnerships (GRP) | 5. Reviews submitted requirements by the student. 6. Informs the student through email if complete requirements were received per subject. 7. Prepares a list of students with computed grades and forwards it to the IS. |
| International School (IS) | 8. Accomplishes the completion form for each student. 9. Forwards the completion form to the EDO. |
| Office of the Executive Director for Academic Affairs | 10. Signs the completion form forwarded by the IS. 11. Forwards the completion form to the SRMD. |
| Student Records Management Department (SRMD) | 12. Encodes the corresponding grades. 13. Files the completion form. |
Prepared by:
Mhar Angelo A. Bayot
Headmaster
Noted by:
Dr. Mark Irvin C. Celis
Deputy Executive Director for Academic Affairs
Approved by:
Dr. Ramon C. Maniago
Executive Director for Academic Affairs
Ms. Maria Teresa O. Pilapil
Vice President for Administration / Registrar
Date of Effectivity: June 18, 2020